The 5 ‘Literacies’ required for superior performance

The 5 ‘Literacies’ required for superior performance

Over the 23 years of working with medium sized businesses to improve their performance, the activities have all come from 5 common buckets.

  • Financial Literacy
  • Strategic Literacy
  • Operational Literacy
  • Business model Literacy
  • Revenue generation Literacy

 

Every action, strategy, and tactic employed comes from one of  them, but importantly has flow on effects on all the others, sometimes in unanticipated ways. In those cases, having the performance measures in place that show up the outcomes early enables you to double down on those that work, and back off those that do not.

Business improvement is an iterative process, ideally a tightly managed one, but iterative none the less. It also needs to provide the opportunity to incorporate ideas, insights, and new information that comes to light. What I call ‘Loose Tight’ management.

Similarly, each bucket has a hierarchy supporting it, and the more you go  into the weeds with the detail, the greater the apparent interdependence they all have.

However, thinking of them as buckets that require a series of decisions or actions helps to organise all the disparate things that get in the way of performance. You are able to sort out at each level in the supporting hierarchy which actions are important and which are not, which deserve the focus of resources over the others, recognising that you simply cannot do all the things that may seem sensible and important, no matter how big you may be. It also enables project management, timelines, cascading KPI’s and individual and group accountability to be clear.

You have to make  choices, and the choices in one arena inevitably impacts on those in others.

Add them together and you get superior performance as an outcome. The whole is always greater than the sum of the parts when done well.

A marketers explanation of Free Cash Flow.

A marketers explanation of Free Cash Flow.

The net flow of cash into and out of a business is to my mind the most vital measure of the success or otherwise of that business, captured in the cash flow statement.

The P&L, and Balance sheet, vital as they are as performance measures, can be susceptible to ‘management’. The flow of cash is less able to be similarly ‘managed’

It is however, like all numbers, subject to the context.

Free cash flow is the cash generated by a business less its Capital expenditure.

The summary formula is: Net operating cash flow – Capital Expenditure. (Capex)

It is a very simple calculation once you have the cash flow statement in hand.

Free Cash Flow can vary dramatically over periods of time, so the trends are a vital part of the consideration. A business might invest a lot today in capital that is expected to deliver profits in the future, and should not be penalised for doing so, rather it should be supported, so long as the investments are sensible, which is another whole set of considerations. Every business needs to invest in the productivity of existing assets by way of renovation and replacement, as well as supporting innovation and maintaining regulatory compliance.

The trends in free cash flow and Capex expenditure are key measures of commercial sustainability.

I have seen businesses being tarted up for sale that display impressive increases in free cash flow over a few years, but as always, the numbers can lie. When you go behind them, the Capex has been restrained to the long term detriment of the business, to make it more attractive in the short term.

As an antidote to the rosy picture that can be generated by reducing Capex, I like to see the free cash flow and capital expenditure trends on the same sheet of paper, and being a marketer, as a graph. You can go one step further and break up  the Capex into three categories:

Capex spent for regulatory and compliance reasons

Capex spent for productivity and capacity reasons

Capex spent on new products and processes.

The nature of the Capex can tell you a lot about the health of the business, and its prospects.

Cartoon credit to Scott Adams and Dilbert. 

The 7 foundations of a successful enterprise

The 7 foundations of a successful enterprise

 

I was asked the question ‘what makes a truly successful enterprise’ at a workshop that had strategy development as its purpose. It is a regular question that I get in various forms, and a question that I ask myself from time to time.

The easy answer is the marketing responses:  know your customer, understand your markets, select the market niche in which  you compete in and dominate it in some way, all of which are correct, but are not the full answer.

The full answer lies in having the right foundations for the enterprise, foundations upon which everything else is built.

Like the foundations of a house, they are rarely visible, and almost never all visible at the same time.

It seems to me that they also create a virtuous circle, and the lack of one impacts on the others in a manner greater that you would expect.

None have anything to do with the tools that are used, particularly all the new digital tools and platforms.

Have a clear, well communicated strategy.

Strategy provides the framework within which enterprises make decisions at all levels that add to the value of the activities being undertaken. It is as much about what you will not do, always a harder choice than what you will do, as it requires the killing of someone’s ‘baby’ idea.

A strategy that is held in the c-suite, no matter how good it is, will be compromised by not being communicated throughout the business as the decision making foundation. Whether you set out to be the low cost supplier, supply only those  who fit a certain profile, deliver continuous innovations, whatever it is, make sure everyone understands it.

Execution.

No plan is of any real use until it is used. Execution of the plan is 9 tenths of the game. Relentless focus on the strategy, and execution with the appropriate feedback loops that enable tactical adjustments to be made as new information emerges makes a strategy successful. Without execution, strategy is just a set of potentially good ideas and vague promises.

Business model.

Many managers spend inordinate amounts of time thinking about the structures of their businesses, often missing the key component of the manner in which it delivers value to the key group of customers articulated in the strategy.

20 years ago, the number of potential business models was limited by the physical limits of communication and logistics. While this still applies, the flow of information facilitated by the net has changed the face of business, and has spawned a pile of new business models  and ways to reach customers and deliver value. It also seems that business models have trouble cohabiting. Therefore  choices need to be made that should be dictated by the strategic priorities.

Talent.

Businesses are just places where people gather to do the work, so the better the people the better the work. You need talented people to get the work done, a business is nothing without people. Taking this one step further, it is really the networks of people that deliver value.  Joys law‘ named for Sun Microsystems co-founder Bill Joy holds that ‘no matter who you are, most of the smartest people work somewhere else’. The self-evidence of this statement should encourage management to find ways to include some of these people into their commercial ‘eco-systems’. In a small way, many Australian businesses are doing this already,  outsourcing increasingly complex tasks offshore. The initial push is usually cost, but many are finding that quality can be as good as or better than is available locally.

Behaviour.

The way people behave, collectively,  becomes labelled ‘culture’. Culture is usually described in the terms first used  by Michael Porter 30 years ago, as ‘The way we do things around here‘ which is also a description of the behaviour that prevails. Is it collaborative, congenial, non-discriminatory, a meritocracy? Again, the sort of behaviour you nurture is a key determinant of the culture that evolves, and should make up a key component of individual and group KPI’s.

Leadership.

The behaviour of people is driven by the leadership style of the ‘boss’ and senior group. Together they dictate the terms of the culture, select the appropriate talent for the tight reasons, select and deploy the KPI’s based on the behaviour required to execute the strategy. Falling back on the wisdom of Peter Drucker, again, who said ‘Management is doing things right, leadership is doing the right things‘. It is the leadership that extracts performance from an enterprise beyond the average, the willingness to be held accountable, inspire, and explore.

Timing.

The value of getting the timing right is a wildly underestimated contributor to success. From simple internal matters like making that key presentation to the directors when they have had a series of good results, to major external factors such as recognising the point at which a technology that may have lain dormant for years suddenly has a place. Penicillin, the computer mouse, digital camera, Wireless LAN, touch screen, and thousands of other innovations lay dormant, unused until something changed, creating an impetus for the innovation to be commercialised, often in ways unforeseen by the developers. They are in effect a solution to a problem not  yet identified, or sitting outside the sight of incumbents, or simply the wrong time wrong place in some trivial way. A personal example. In the very early eighties I worked for Cerebos in Australia, as a product manager for a number of their brands, Fountain amongst them. I saw an opportunity for a pasta sauce to complement the then very small, but expanding dry pasta market. Fortunately there was an Italian food technologist in the development team who developed a range of very good pasta sauces, which we launched in test market  in Victoria. The test failed, for a number of reasons, that had nothing to do with the quality of the products, or the strategic thinking that was behind them. Eighteen months later, Masterfoods launched ‘Alora’ pasta sauces and  built a category. In blind tests, when considering a second try, the failed Fountain sauces significantly outperformed the successful Alora products, but their timing was way better than ours.

 

When you need to inject the wisdom of ‘been there done that‘, give me a call.

 

Have the Liberals crossed their Rubicon?

Have the Liberals crossed their Rubicon?

In 49 BC Julius Caesar led his legions across the Rubicon river, the line that separated ancient Gaul from Roman controlled Italy. Ever since, the term ‘Crossing the Rubicon’ has entered the lexicon as describing passing the point of no return.

Last week the Liberal Party crossed its Rubicon, and I guess we will all get to judge the result in May next year. However, history tells us exactly what will happen.

Bill Shorten is in the middle of his “Steven Bradbury’ moment.  If he keeps his head down, he will be the last man standing, and as such, he will be PM next year. Perhaps not the next PM, that may be some apparatchik from the depths of the Liberal party, just before Christmas, but the next one to face the electorate rather than their mates in the house.

In this case, the Rubicon is not a river, and not even about the leadership, screwed up as that is, it is about that most elusive and challenging to define words: Trust.

We the electorate needs to trust our elected leaders to do as they say they will, and to act in our best interests.

Political parties in a democracy rely on trust to gain and retain power, trust in the institution the party represents, and in the people who are its face.

Both sides of politics have utterly blown it!

A political brand is a most fragile construction. In the Australian context, with compulsory voting and an institutionalised two party system, change is really hard, so to successfully make it, trust is an absolute pre-requisite..

Two words are missing from the whole debacle, which together go a long way towards building trust, along with the behaviour exhibited on a daily basis. The trouble for the political classes is that they are also a foundation of trust, acting in a virtuous circle,———-or not, as the case may be.

Courage

Honour.

Courage is something you find on the football field, or in the face of some adversity, according to the popular press, but is it, really? I suggest not of the sort we are seeking in our leaders.

Truly courageous people find moral courage, which is being prepared to stand against the tide for something you believe in.

There seems to be a significant lack of moral courage in the big house, just as we are facing problems that need it to be exercised.

I see very little evidence of honour on display, just tides of expediency and self interest, although there are a few small green shoots in the desert to give hope. Warren Entsch is one prepared to speak his mind, and my local member Craig Laundy stood himself down from the new ministry, it seems on principal. I am sure there are a few others, voices smothered by the political bullshit blanket.

Were any of our current crop of political ‘leaders’ to drop off the perch today, would they attract the sort of words that have accompanied the death of John McCain on Saturday? I doubt it very much. It would just be another scramble for pre-selection and a chance to jump onto the gravy train.

The long term challenge is how do we, as a community,  attract good people, those with the moral fibre we so desperately need, to the political table. The same disease seems to infect leadership in many places, as evidenced by two Royal Commissions currently in the headlines.  I do wish I had some sage and positive advice to replace the sarcasm and disaffection I feel.

 

Cartoon credit: nicked from the great David Rowe in the Fin Review.

 

21 Lessons from a manufacturing turnaround

21 Lessons from a manufacturing turnaround

 

I was asked the question ‘what did you learn from the turnaround of the GPD‘ a while ago, and was persuaded to present on it.

The GPD was the ‘General Products Division’ of the Dairy Farmers Co-Operative Ltd. It produced all the dairy products you manufacture with milk, which were at the time (mid 80’s) unregulated, while the stuff you put on your cereal in the mornings was regulated to the wahzoo. The GPD  was spun out of the much larger milk business so it could be run as a business, and not an outpost to absorb the milk not required in the regulated market.

Various aspects of that journey have been in these pages before, but I had never contemplated the question in depth and from a height, at the same time.

I started with the business just after it had been set up, then called the ‘By-Products Division’ and in the early stages of building a new ‘state of the art’ factory in Western Sydney.

The division was commercial road kill.  I know that as I did the first P&L by hand, (calculator, 18 column ledger sheets, pencil and rubber)  from scraps of information gathered and constructed from a variety of sources, and a lot of observation.

From that position, turning over $32 million, losing somewhere between $6 & $8 million, with the heavy commitment of the half finished high tech plant nobody knew how to run, 8 years later it was turning $162 million and making good money, with much improvement still to be done. It was a very substantial turnaround, not without its share of drama and missteps,  moments of joy and ‘what the hell just happened’. It was a journey that involved everybody in the business, at first reluctantly, then enthusiastically, had built astonishing momentum that was really only obvious to those on the inside.

Then it was stuffed up by a stupid decision to re-incorporate the business back into the milk business in order to ‘spread the successful commercial DNA‘  in preparation for the inevitable deregulation of white milk.

Over the first 6 years I carried responsibility for the Logistics, and part of  the sales, in addition to the marketing role I was hired for, and for  the last 2 years that the GPD was a separate entity, I was the GM. My ideal job at that time in my life.

Over the eight years, the business and its processes was totally reorganised, the  culture completely turned around, and we launched a string of successful market leading products, all of which contributed to the success.

So what did I learn, in no particular order?

  • You have to engage all employees, at all levels in the journey. They must understand their role and importance in that journey and to each other.
  • When you make a blue, recognise it early, correct and move on. Chasing a sunk investment that is not working is a terrible mistake to make.
  • Never look back with nostalgia, just for the lessons as input for what is next.
  • Price is not a measure of customer value, it is simply a means to express it that is understood, and unfortunately, usually misunderstood. Price only really matters when all other things are equal.
  • No business can be all things to all people.
  • Look after your small customers, one day they might be your big ones.
  • Standards of performance and behaviour have to be both present, well understood, transparent, and meticulously followed by those who set the tone.
  • The greater the general level of transparency the better. Hiding bad news never works, and brushing over problems just lets them fester and get worse. ‘Nip it in the bud’ is always a good piece of advice.
  • A managers job is to support the efforts of their staff, not the other way around. Successful companies extend trust to all employees at all levels, and deals with those who breach that trust openly, and absolutely consistently.
  • Breaching trust is very different to making a mistake. ‘Good’ mistakes are the result of initiative, trial and error implemented with due diligence, and are essential for learning.
  • Continuous investment in product and brand development is necessary, and even more important when times are tough. A great mistake is to see this investment as an expense item in the P&L, available to be managed to deliver a short term result. A powerful brand does not happen overnight, is the outcome of many thousands of small actions and improvements, as well as the obvious external marketing activity,  and it is the greatest asset any business can have.
  • The culture of the place is very hard to describe to an outsider, but clear to an insider. It is a mix of rules, experiences, stories, relationships, habits, and is more complex than any family.
  • Have in place a robust and well understood strategic process which serves as a framework for all decision making at all levels. When an opportunity presents itself, no matter how attractive it may seem, if it is outside the framework, leave it alone.
  • Have in place a robust but simple set of KPI’s intimately connected to the strategy, cascaded through every level, and proactively managed.
  • Never compete with a stronger competitor on their ground.
  • As far as possible, fund growth from cash flow. Long term debt is sometimes necessary, but can turn toxic when the best interests of the lender and the business diverge.
  • Be prepared to kill your favourite children and sacred cows, just be careful to ensure they are not golden geese in disguise.
  • Look for diversity in the thinking styles of people, and encourage that diversity of thought to bubble through and influence the whole business.
  • Treat employees as you would a trusted associate, not a piece on a chess board to be moved around at will. That trust will pay huge dividends in morale, productivity and loyalty
  • Institutionalise regular interaction and conversations across functions and up and down the company, without the impediment of formal roles.
  • Continuous improvement in everything should be so ingrained that people feel its absence keenly.

My final two years in Dairy Farmers were as GM Marketing of the much larger entity that now included the former GPD. While the business continued to be successful, the pace of change and improvement stalled under the dead weight of the still regulated milk business. After  two years, the MD of the business reached the end of his tether with me, constantly being a thorn in his side demanding change, and I with him, so one morning we parted company. The irony is that during this time, I (and the marketing team) launched the single most successful product I ever launched, the last in a long list of successful product launches as an employee. However, the means by which I had to subvert the ‘rules’ to do so were the nail in my corporate coffin.

Another two years on after my exit, the business was flogged off, ultimately to a Japanese brewer, at what I regarded as a fraction of its long term value. A sad end indeed to an iconic Australian food manufacturing business, and perhaps a metaphor for the whole food industry.