The 4 dimensions of project planning.

The 4 dimensions of project planning.

Jul 8, 2016 | Collaboration, Governance, Operations

Lessons in project management are hard won, and stumbles can be very expensive.

My hard won experience supports the contention of that great management thinker Albert Einstein, noted above.  In every project that I have done that delivered sub par outcomes, at least some of the cause has been inadequate planning in one way or another, for one reason or another. Einstein may have been well known for things other than management, but that did not stop him mumbling things that should be on every managers wall as a reminder.

That experience has led me to the view that every project has four dimensions. For success you need to get them all right, 3/4 is simply not good enough, but of critical importance is the overall planning.

  1. Project Objectives. Having a set of objectives, expectations of the outcomes is why projects are developed, planned, funded, and executed. Being explicit about the objectives, and having everyone involved, and who may be affected, is essential.
  2. Project Scope. The scope describes what will and will not be done as a part of the project. Failing to have an explicit scope encourages ‘project creep’ and lessens the accountability. In the ERP implementations I have been involved in, project creep is an ever present cancer on the project, and those that failed to be absolutely explicit about the scope, and enforced it ruthlessly, failed to meet expectations in numerous ways.
  3. Project Budget. How much the project is expected to cost. Pretty basic,  but ignored often, and subject to blow-out as the scope creeps out of control. The only ones who benefit are the consultants who either fix the problems (often they are a part of the problem) and your competitors.
  4. Project Timetable. Every project needs a timetable, with milestones connected to the scope and costs, as well as performance.

Project planning stepsNo project can reasonably be deemed successful unless it meets or exceeds the requirements imposed by all four parameters. Anything less will deliver sub-optimal outcomes.

How to create a persona that will deliver sales

How to create a persona that will deliver sales

Jul 6, 2016 | Branding, Customers, Marketing

Three key questions all marketers (should) ask themselves at some early point in marketing program development, and obviously have a great answer, are:

Who are we talking to?

Why should they listen to us?

What do we want them to do now?

These are the exact questions that  a well-crafted persona can help answer.

It will help you make good decisions about the content you create, and the channels you use to communicate to those who are most important to your success.

A persona is a composite picture of someone who incorporates  of all the behavioural and personal characteristics of your ideal customer. You can take it to the extent of being ‘hyper-personal’ and in some circumstances such as the sale of a very expensive, luxury car, that may be an effort well worth making, but in others, it may exclude many who may have minor variations, inconsequential to the purchase decision.

I have used the ‘Who, What, Where, Why’ model extensively to define the ideal customer with my clients. It is an iterative process, deceptively demanding, as it requires decisions about who is not an ideal customer, and therefore excluded from primary consideration.

Most small and medium businesses really struggle with this exclusion. It does not mean you do not sell to them if they walk in with money in their hand, but it does mean that you do not expend limited marketing resources trying to convert them, as there are better returns for your marketing dollar elsewhere.

Who: is the demographics they may exhibit. Where they live, age, sex, education, job, and all the other quantitative characteristics that are available. These parameters are all that was available until digital tools came along.

How to create a customer persona

Customer persona

What: are their behaviours. Do they go to the opera or rock concerts, perhaps both, do they travel overseas for holidays, what sort of causes, if any, do they support, are they likely to demonstrate their beliefs publicly, or are they just internal. All the sorts of things that offer a picture of how they think, feel, and behave in all sorts of situations.

Where: will you  find them digitally, as well as in the analogue (perhaps real) world, and what means can you use to make a connection. Are they likely to be avid users of Facebook, Linkedin or other social platforms, are they comfortable buying on line, do they ‘showroom’ digitally then visit the physical retailer, do they get their news from facebook and Reddit, or more focussed news sites, or even, surprise, surprise, newspapers.

Why: should they respond to your entreaties, to do whatever it is you are asking of them. Normally it will be something that will alter or manage their behaviour in some way. In every commercial case, this will end up being persuading them to buy from you, and certainly from you in preference to an alternative.  Interim steps may be to get some sort of conversion on the way to a sale, download a brochure, visit a location, whatever it is you are asking them to do.

Having built something of a picture, from the Who What Where Why method, it often leaves you well short of a complete picture that will determine the sort of material required, and the best means to communicate it. In any event, the process is iterative, and every step helps, and every misstep teaches you something.

An essential adjunct to the creation of a persona is to create a customer journey map. This is the process that your ideal customer will go through from the initial itch, to awareness, consideration, preference, then to the transaction. This will enable you to use the persona to inject yourself into the decision making and buying process a customer is going through to optimise your chances of success.

Identify. A potential customer only comes into the market when they see a need to be addressed, or a problem to be solved. In some way, the first stirrings that lead to them recognising that there is a need to do something, which may involve a purchase at some point, will start the process that leads to the transaction.

how customers arrive at a decision

Customer journey

Research. These days almost everyone goes to Mr Google as a first step in research for anything beyond the most mundane and regular purchase. Often the purchase decision is made before potential suppliers know a buyer is in the market, but it is in this research phase that canny marketers who understand the profile of their ideal customers have the opportunity to seed the sort of information that will get them onto the buyers short list, at least.

Evaluate. Emerging customers will evaluate the alternatives on all sorts of parameters important to them. Performance, delivery, style, price, after sales service, brand reputation, what their neighbours might think, and many others. It is this point where the parameters of the problem to be solved  becomes increasingly important as the customer removes options from the ‘possibles’ list to come up with a choice. It is also this point where the purchase decision still often moves off line. Not many people buy a new car on line without going to a dealer to drive it, or a shop to try on the new evening wear.

Buy. The transaction, now a tiny part of the whole customer journey, but still where the cash to pay the bills is generated.

Use. For many purchases, the transaction is only the beginning of a following process that seeks to ensure that the product meets or better, exceeds the expectation that led to its purchase, thus creating loyalty. Loyalty can be expresses as a willingness to recommend your product to others, the strongest marketing tool there is. When the product delivers less than the expectation, the purchase process is re-started the next time, and even worse, the poor experience is spread.

There is nothing routine or easy about all this, it is a journey for both the buyer and the seller. The sellers job is to find the ways to get into the buyers head as early as possible in the process, and better yet, assist the buyer to define the parameters against which the alternatives will be evaluated. This in not always possible in B2C markets, but in B2B marketing, being able to influence at an early stage is a crucial competitive tool.

The combination of a clear persona and therefore a definable market niche to which you are able to deliver a differentiated and valuable product is the foundation of commercial success.

 

Is the net killing marketing creativity?

Is the net killing marketing creativity?

Jul 1, 2016 | Branding, Marketing, Strategy

There is just so much stuff around on the net, everything and anything you ever wanted to know, or could think of to ask, is there somewhere.

The availability is removing the necessity to think, to capture the essence of a problem, and then develop creative  solutions and the means to communicate.

Too often the list driven, by the digital book solution, is the only strategy considered.

This blog is no different, when I do a list post with an attractive hook in the headline, views spike. It is a seductive outcome to write a post and double the average number of views.

Marketing has always been about people, with all the vagaries that apply when  you deal with people and their idiosyncrasies.

The people who did marketing well were those able to connect the dots in some way that added value to others. It is essentially a creative skill. Not in the sense of being able to create a drawing, but much broader than that, being able to see things that others cannot.

Then along came the web, and the ‘quick fix’ world we live in, a world of instant gratification, where lists rate very highly, because they meet the need.

But what about the thought process, the creativity??

What about strategy that connects people with unique solutions to their problems?

What about the stories that make things memorable and repeatable?

As I get older, it becomes increasingly obvious that the foundations of marketing, the delivery of value to someone who is prepared to pay for it more than it costs for you to deliver it, are unchanged.

I suspect they are unchanged since Babylon was being built.

How do we come back at this?

How do we ensure that marketing has the depth of thought necessary to truly make a difference?

These days I joke that to get a marketing degree you just need to have a pulse. This is proving to be unfortunately true the more I see the quality of those degree qualified automatons around now, inhabiting businesses and being supposedly in charge of a businesses greatest asset, its brand.

Why was Mad Men was a great TV series?

Not just because it was entertaining, and told stories, but because it was able, for some of us, to tweak a nerve so deep in our psyches that almost hurts. Don Drapers pitch to Kodak, the throwing out of a brief that spoke about the technology, and replacing it with one that spoke to peoples hearts is a classic.

Would that have been possible if Don was following a list?? Beware the siren song of marketing by lists, they can lead you onto the rocks.

How do you reduce customer churn?

How do you reduce customer churn?

Jun 29, 2016 | Customers, Marketing

Pretty simple answer really; you increase customer retention.

It costs way more to find a new costumer than it does to keep a current one, we all know that, but somehow do little about it. Almost every business I interact with fails to get an optimum balance between servicing existing customers and prospecting for new ones.

So, how do you do it.

Stand for something. I am a great advocate of Simon Sinek’s “Why How What‘ analysis. People buy products, not algorithms, and they buy at least partly with their hearts. Even aggressive  B2B buyers, and  multinationals who put in global sourcing by tender as a means to squeeze price, still buy with their hearts because there are people involved. They are more likely to buy from someone they see as standing for something they can relate to, even believe in, than someone who stands for nothing more than their own success.

Be human. Everyone likes to be treated as important, to know that someone cares. It is more than great customer service, it is genuinely caring about your customer. What a poor cliché it has become when much so called ‘customer service’ has been outsourced to low cost countries, where the so called service people have inadequate product knowledge, and no power to actually solve the problem, assuming they understand it in the first place. I received a parcel of stuff bought on line recently. The packaging was superb, and inside there was a note from the person who assembled the order, with her email address at the supplying company. It was such a unusual thing that I tested the email, saying thanks, and got a warm reply from the person. That is customer service!

Be a tribe. Seth Godin’s articulation of this phenomena is superb, people want to be a part of a group of people who are like them. Do you own a Rolls Royce because you want to pay 100 times more than you needed to get adequate and reliable transport from A to B? No. The ownership of a ‘Roller’ says something about you, and those you know and interact with, and attracts like minded people who want to be like you.

KISS. (Keep It Simple Stupid) Making it simple for customers to stay and interact with you is the key to keeping them. Why do Telcos have so much churn? Because they fail abysmally at customer service, and are so complicated and opaque in what they do that you feel encouraged to look elsewhere. It is only when you move that they come up with the better price, or service package, and make the moving of your account as hard as possible, hoping you will stay because it is easier. However, who wants to keep a customer who would rather be elsewhere? They will be restless and bad mouth you to all the time, rather than being an advocate for your product.

A management that encourages, particularly by means of financial incentive, investment in prospecting for new business, when their service to existing customers sucks is on the road to pain.

My preferred measure of churn and retention beyond the simple numbers is Share of Wallet. I recommend you use it.

7 things business leaders can learn from this election campaign

7 things business leaders can learn from this election campaign

Jun 27, 2016 | Governance, Leadership, Personal Rant

Over the weekend I was talking to my 32 year old son about the coming election.

I thought I was  the quintessential cynical old buggar, while being politically engaged, but I had nothing on my formerly optimistic son.

He is not just a cynical young buggar, he is so disengaged that in the long term, it can only be bad for our economic and social life if he is any way representative of his demographic cohort, and I fear he is.

As he said ‘Problem is that the gap between what the pollies say, and what they do is so wide, they have lost any sort of credibility and moral authority’.

Sadly I agree with his analysis, but the core of the problem seems to me that they claim control over things they cannot control, while ignoring, misrepresenting or pork-barrelling the things they can.

It is the same in business.

Those that promise the world do not have any credibility at all, while those that demonstrate the performance and value of what they can control earn our loyalty and respect.

There is a lot those in businesses can control, and should strive to improve.

You can control the way you spend your time. Every job, even those on a manufacturing line has some level of flexibility in the way the time is spent. In management roles of any type, the discretion is significant. You can choose to do what may be apparently urgent, but is unimportant, or those things that may  not be urgent, but are important. It is those who elect the latter route that will prosper in the long run.

You control the way you  behave. Those who say one thing and do another, or worse, demand behaviour of others  they are unwilling to demand of themselves will be judged failed leaders.

You control your attitude. An optimistic person has an effect on those around them, infecting them with your optimism and enthusiasm

You control your leadership style. Dictatorial, aggressively demanding results without consideration of the personal toll that may take, or you can be a coach and mentor, seeking to improve the results by improving those around you.

You control the way you see opportunities. Often opportunities are in the problems being faced, but if all you see are the problems, the opportunities will pass on by.

You can choose where credit/recriminations are levelled. The best leaders I have seen have a common characteristic: they give credit to others, even when the credit is largely due to themselves, and they take absolute responsibility for the performance within their span of control, never seeking to allocate blame elsewhere.

You can choose to have a clear and unambiguous moral compass, or purpose in your life. Having a purpose, and living to that purpose is empowering for individuals and the groups they interact with. Even when others disagree with you the simple presence of a foundation of beliefs that drive your behaviour will get you considerable credit, loyalty and an ability to get things done.

When you think about it, politicians have exactly the same choices we in business have.

Perhaps it is their collective failure to adhere to the basic tenets of leadership that has us so disillusioned with them all.

I predict that come next Sunday, there will be a narrow Coalition win, but the outstanding feature will be the percentage of the first preference votes that go to other than the two major parties, particularly amongst those under 30 whose expectations have been shaped by different factors to those that shaped their parents. This group will also exercise their compulsory obligation to vote by deliberately voting informal. This will not be a ‘donkey’ vote, it will be a vote against what these youngsters see as the irrelevance, hubris and self interest of the political class. It will be fascinating to watch the spin  the major parties put on this disaffection, assuming that both, somebody does the analysis and I am right.